Connect Your Google Calendar to Mailchimp Appointment Scheduling

Connect your Google calendar with Mailchimp to view and manage your appointments. Syncing your calendar with Mailchimp Appointment Scheduling can help to ensure your website visitors have the most up-to-date appointment information and prevent scheduling conflicts.

In this article, you’ll learn how to connect Google Calendar to Mailchimp Appointment Scheduling.

Before you start

• Be sure you’re familiar with how Appointment Scheduling works. To learn more, check out Use Mailchimp Appointment Scheduling.
• You will need a Google Account to connect this integration.
• You will need a Mailchimp website to sync appointment data to your Google calendar.
• At this time, Mailchimp allows you to sync appointment data to one calendar.

How it works

When you connect your Google Account to Mailchimp, you'll be able to manage all of your appointments in Google Calendar. Mailchimp will add your booked appointments to the Google calendar you choose. Add all scheduled appointments or only new ones.

All of your appointment information is available, including name and description of your event, customer name, and their contact details. If an appointment is canceled or deleted, it will be removed from your Appointment Scheduling page. Disconnect your calendar at any time to stop synching appointments.

Mailchimp can also check for conflicts on your Google calendar to prevent you from double booking your clients. If you have multiple Google calendars, just select the one you’d like us to check for conflicts. You’ll be considered unavailable, and the corresponding times will be removed from your Appointment Scheduling calendar.

For example, if you have an event on your Google calendar from 10 AM to 11 AM, that time period will be removed from your Appointment Scheduling calendar.

Bookers will not be able to schedule time with you during the 10 AM to 11 AM time slot.

From your Google calendar, you can access all of your appointment information, including name and description of your event, customer name, and their contact details. You can disconnect your calendar at any time.

Connect your Google calendar

You can connect your Google calendar from your website dashboard or the Integrations page.

To connect your Google calendar from the website dashboard, follow these steps.

1. Click the Website icon.
   
2. On the website dashboard, click Settings.
   
3. Click Calendar Settings.
   
4. On the Calendar Settings page, click Connect in the Google Calendar box.
5. Choose the Google account you want to connect to. If you’ve not created an account, follow the instructions to create a Google account.
   
6. Click Allow to let Mailchimp access your Google account.
   
   You’ll be navigated back to the Calendar Settings page and your Google calendar will display Connected.
   
   If you have trouble connecting, try the steps again.

Now that your calendar is connected, let’s set your calendar availability to prevent double bookings.

Sync calendar availability

You can select a calendar to use to check for conflicts to prevent double bookings. When you block off time that you are not available, that time slot will be removed from your Appointment Scheduling page, preventing bookers from selecting that slot.

To choose a Google calendar to check for conflicts, follow these steps.

1. On the website dashboard, click Settings.
   
2. Click Calendar Settings.
   
3. In the Sync calendar availability section, click Edit.
   
4. Select the Google calendar you'd like to use to check for conflicts, then click Save.
   

Great job! Now, let's select the calendar you'd like your appointments added to.

Add new calendar appointments

If you have more than one calendar in your Google account, you can choose which one you’d like to use to add new appointments. At this time, only one calendar per integration can be selected.

To choose a calendar to add new appointments, follow these steps.

1. On the website dashboard, click Settings.
   
2. Click Calendar Settings.
   
3. In the Add appointments to calendar section, click Edit.
4. Select the Google calendar you'd like to use to add appointments.
   All calendars from your Google My Calendars tab are listed.
5. Add All scheduled appointments or Only new appointments.
6. Click Save to save your settings.

Disconnect your calendar

To disconnect your calendar, follow these steps.

1. On the website dashboard, click Settings.
   
2. Click Calendar Settings.
   
3. In the Google Calendar box, click Manage.
   
4. On the Integrations page, click Disconnect.
   

Your Google calendar will be disconnected from your Mailchimp account.