If you're a business owner, chances are you're always attempting to find new ways to save money, as every company's goal is to earn (and save) as much as possible. One way you can save money for your business is by sending invoices via email rather than through the United States Postal Service. Many companies are used to sending important mail the traditional way, but more and more companies are switching to digital methods of communication, and you should too.
There are many benefits to sending email invoices besides saving your company money. One definite benefit of switching from conventional invoices to email is that they're much faster. There's no need to worry about a mailed invoice getting lost or damaged. With email, you can rest assured that it'll arrive quickly and securely. You can also be sure that it's received by the person in charge of managing invoices. Another advantage of sending email invoices is that you can save on space since you don't need to store paper or have a fax machine or printer.
You might initially be hesitant if you've never submitted an email invoice. However, there are many digital marketing templates available that can make switching to digital invoices easy. Here's a complete overview of email invoice templates, tips, and how to send an invoice through email. This way, you can create and send the best and most professional email invoices possible.
What is an invoice email?
An invoice email contains an official "bill" for products or services and is sent to a customer via email rather than traditional postal mail. The invoice breaks down exactly what a person is being billed for and why. An invoice also contains other pertinent information, such as the date on which the services were provided or the products shipped. This makes it easy for the customer to know why they're being billed and when they need to pay the invoice.
Invoice email templates
Templates make it easy to create a professional and appropriate email invoice quickly. Below, we'll provide templates for three types of invoice emails: standard, follow-up, and overdue.
If you use these templates to send out email invoices, all you need to do is fill in the relevant fields with the necessary information and attach a PDF document of the invoice.
Email invoice template
Subject line: Invoice [number] for [products or services rendered] due [date]
Hello [client name],
I hope you're doing well. Please see the attached invoice for [products or services]. This invoice is due on [date]. If you have any questions, don't hesitate to reach out via [communication method/s] at [contact information].
Thank you,
Sender name and email signature
Follow-up invoice email template
Subject line: Payment request for invoice [number]
Dear [client name],
I'm contacting you in regards to invoice [number] for [products or services rendered].
The payment due date is [date]. See the invoice attached to this email for more information.
Please let us know if you have any questions about this invoice or its due date.
Sincerely,
Sender name and email signature
Overdue invoice email template
Subject line: Overdue payment for invoice [number]
Dear [client name],
We have yet to receive payment for invoice [number], which was originally due on [due date]. The payment is currently overdue by [x] days.
Please let us know when we can expect to receive this payment. If you have any questions, don’t hesitate to contact one of our customer service representatives.
Sincerely,
Sender name and email signature