Most businesses already have these things when they create their email addresses. However, if you don’t already have a domain, you must purchase one and find a hosting provider for your website and email before you can continue setting up your company email addresses. Once you have a domain and website, you can begin setting up your business email by following these steps.
1. Find an email service provider
There are many different email service providers, so you may need to do some homework to determine which is best for your business. Many businesses choose the easy route because website hosting providers already work with a service provider that will give you access to different services. The 2 most common email providers are Microsoft Outlook and Gmail.
2. Create your email
Once you have a registered domain name and an email service provider, you can begin creating your company email. To do this, log into your hosting account and find the section for Email. From there, the account should take you through a series of steps to create your email, including filling in the boxes with the appropriate information, including your name. When you’re ready, you can create a password and change your settings for how you want your email to store data and be used.
Depending on your provider, you may then proceed to create the email address by clicking a button labeled something along the lines of Create.
3. Gain access
Now that you’ve successfully created an email for your business, you can access it and test it to ensure that it works properly. You can gain access via a mail application on your device or browser. Your hosting provider should give you information on accessing your email through different methods to make it easier to set up and understand.
Gmail does not have a desktop app, so you may have to use Outlook or Apple Mail to access your email through an app. However, depending on your preferences, you can log into your email on Gmail’s website.
Depending on how often you’d like to receive notifications of new emails, you can also use the email app on your phone to respond to business communications. Once you have verified the new business email is working correctly, log in on your mobile divide app and set your preferences for when to be notified of new emails.
4. Set up users
Now that you know how to set up a business email address, you can start setting up new users. If you’re running a business with employees or partners, everyone should use an email with the same domain name to simplify communication. You can easily set up new users the same way you set up your own email. Depending on the email provider you choose, you may have to pay for each new user, or you can buy users in bulk.
When setting up new company email users, use the same format for everyone. For example, if your email is Jane@companydomainname.com, the other emails should include the first name before the @ symbol and the company domain name after it. You can also check out other business email name ideas for other ways to format your company email addresses.