We've helped a lot of customers and we've seen lots of email lists, so we help you identify a list that is likely to run into some trouble if you import it to your Mailchimp audience. In this article, you'll learn about some common scenarios that'll help you decide whether or not your email list is okay to use in Mailchimp.
This article is provided as a resource and does not constitute legal advice. Our Support Team is available to assist you, but none of our agents are attorneys. The rules can be complicated so if you have more questions, we encourage you to contact an attorney in your area who is familiar with this topic.
|"We recently presented at a trade show, and we had an email opt-in form/kiosk at our booth. We want to send them a thank-you note, plus some followup information."||This is okay to use if each attendee or visitor knew they were going to receive emails from your company. We recommend that you set up a new audience for these recipients, and send a "hey, thanks for visiting us at the trade show" email. Ask them to subscribe to your regular email audience, or let them know you'll send regular emails soon and provide a link to opt out. Send this email as soon as possible after the show, so they remember signing up to hear from you.|
|"A few years ago, we collected email addresses at a trade show/seminar/conference, and now we're ready to finally start sending email newsletters!"||If it's been a while since your contacts signed up for your emails, there's a chance they've forgotten who you are or changed email addresses. Old addresses tend to have higher bounce and unsubscribe rates, and aren't likely to contribute to your ROI, or open and click rates. If you do want to email contacts who you haven't contacted for some time, we recommend you send your contacts a reconfirmation email to be sure they still want to hear from you before you send new marketing campaigns.|
|"People who sign up for my service sign in through Facebook and hand over their email addresses by signing up."||This doesn't necessarily equal permission, and can result in bounces, unsubscribes, and abuse complaints, which could damage your sending reputation. If Facebook is a big part of how you connect with customers, post a signup form on your Facebook Page.|
|"We're a PR agency, and we want to send announcements on behalf of our clients."||In principle, you can use Mailchimp to send emails on behalf of your clients about their products and services. But it's a violation of our Acceptable Use Policy to programmatically send emails on behalf of third parties without creating or reviewing the content. PR firms are in gray area, so we encourage you to consult with your lawyers about CAN-SPAM and other legal requirements before you send emails.|
|"I set up a fish bowl by my cash register, so customers can drop in their business cards for a chance to win a free lunch..."||Although these people voluntarily provided their contact information, they didn't ask to receive emails. Follow best practices for offline collection to build an audience of active, engaged subscribers.|
|"I set up a fish bowl in my store, and asked people to drop their cards in to subscribe to my email newsletter."||If you explicitly told people you would send them emails, it may be okay to use Mailchimp. But keep in mind that since these are offline contacts, you'll have difficulty proving they gave you permission. If you get a lot of spam complaints, and ISPs or anti-spam organizations threaten to denylist you (other providers may refer to it as "blacklist"), you may have difficulty proving you were given permission. Hold on to a copy of the contact's business cards in case you need to provide these as proof of permission.|
|"I own a restaurant, and we leave a little card at every table that asks people to subscribe to our newsletter."||Great, you've collected a permission-based list and can use it as a Mailchimp audience. It's important to send to your audience fairly regularly to keep your contacts interested in your business. Offline collection methods make it difficult to prove permission, so save a copy of the opt-in cards.|
|"Our company is moving. We want to send our new address to all our customers."||This is fine, as long as every single email includes the required unsubscribe link. If you haven't sent to your customers in a while, reconfirm that they're still interested in your business or product.|
|"I'm a freelance web designer, and I'm not so sure about my client's list, and..."||Don't send to these contacts until you make sure they're using best practices for audiences.|
|"We want to send a thank-you email to everyone who came to our event."||If the people who gave you their email address were explicitly told they would receive your email newsletters, then you can send to them. If you got their email address because they purchased tickets online, then you likely used an online RSVP system. In that case, use the RSVP system to send a transactional thank-you email that includes a link for them to opt-in to subscribe to your emails.|
|"When people buy from my online store, I ask them if they'd also like to subscribe for email newsletters and promotions."||If they checked a box to subscribe to marketing emails, then they gave you permission. We advise against using a box that is checked by default, because no action is required. Consider using our API to automatically add customers who opt-in to your emails.|
|"We want to send an email survey to our customers."||You can use Mailchimp to send a survey invitation to your customers if they gave you permission to send them emails. Bear in mind that surveys are sometimes considered marketing, so you may also need to consider your customers' marketing preferences.|
|"We want to send an announcement to our employees."||Mailchimp is a permission-based email service, so every email must include our unsubscribe link. Because you likely want your employees to read every email and not give them the ability to unsubscribe, you should send internal emails from your own system rather than Mailchimp.|
|"We're an agency, and we're helping our client with their email marketing. Their sales and marketing team has assembled a list of emails from their address books, and..."||It depends. Mailchimp's email marketing service is permission-based, so if any of these contacts are prospects and didn't opt-in to receive emails from the company, then they need to be removed from the list.|