Think about how many emails you write every day. Quick notes about meetings, project updates, and routine check-ins—it’s easy to write most of these emails. They flow like a normal conversation. But when you need to attach a file, the language often becomes old-fashioned.
Many people default to “Attached, please find,” a phrase that sounds formal and out of place in modern email. It’s the kind of language used in old letters, not quick messages. Today, people send instant messages to colleagues and even text their boss. There’s no need for such formality.
The good news is that there are better ways to handle attachments in professional emails. For ideas, use this guide to learn simple, effective phrases for mentioning attachments in your emails.
The origins of “Attached, please find”
Believe it or not, “Attached, please find” comes from a time when business communication relied on paper letters sent through the mail. Imagine no email, no instant messaging—just typewritten letters in envelopes.
Back then, it was customary to clip extra documents to the business letter or tuck them into the envelope, and phrases like “Attached, please find” told recipients to look for those additional pages. It was part of the formal style used in business, alongside phrases like “Dear Sir or Madam” and “Sincerely yours.”
But times have changed. Digital communication has changed how people send and receive documents. Email attachments are instantly accessible, clearly marked, and don’t require a physical search. But it’s still helpful to mention attachments—just in a way that feels natural for modern emails.
Why “Attached, please find” no longer works
In business writing, clarity beats formality. “Attached, please find” fails this test in 3 key ways.
Indirect
The phrase is indirect, taking a roundabout path to deliver basic information. Every email platform marks attachments with clear icons and previews. There’s no need to ask recipients to find the attachment. Instead, tell the recipient directly what it is and why it matters.
Overly formal
Modern business is often casual and collaborative. “Attached, please find” sounds stiff and overly formal, like you’re trying too hard to impress. It can create a sense of distance when you want to build rapport. Instead, use a natural and approachable tone that reflects who you are.
Wordy
No one has time to wade through unnecessary words. “Attached, please find” is like saying, “I have attached a document for your consideration and review,” when “Here’s the report” would do. Be concise and get to the point. Your recipient will appreciate it.
Other outdated email attachment phrases to retire
“Attached, please find” isn’t the only outdated phrase lurking in your emails. Many other phrases can make your writing sound stuffy and old-fashioned. It’s time to give them the send-off they deserve and embrace a more modern style.
Here are several attachment phrases that could benefit from an update:
- Please find enclosed
- Attached herewith
- Please find herein
- Kindly find attached
- As per the attachment
- Enclosed, you shall find
- Attached hereto
These outdated phrases share common problems: They’re indirect, overly formal, and wordy. They create distance between people and slow down communication. In an era that values clarity and brevity, these phrases have no place in professional emails.
20 professional alternatives to “Please find attached”
Ready to retire, “Attached, please find” for good? Here are 20 phrases that keep your emails professional and to the point.
1. I’ve attached the [document] for your review
Need someone to check out a document and give you their thoughts? Make this your go-to phrase. It’s simple and direct and quickly gets everyone on the same page.
Example:
“I’ve attached the latest draft of the job listing for the new Sales Manager position for your review. It includes the proposed job title, responsibilities, and required qualifications. Please take a look and let me know what you think.”
When using this phrase, go beyond saying “document.” Be specific. Instead of “I’ve attached the report,” say, “I’ve attached the report on our Q3 sales figures.” The more details you give, the clearer your message will be.
2. For your convenience, I’ve enclosed the [document]
Using this phrase shows your recipient you’re going above and beyond to make their life easier. It’s a subtle way to add a touch of warmth and helpfulness to your email.
Example:
“For your convenience, I’ve enclosed a copy of the project timeline. This way, you can easily keep track of key milestones and deadlines.”
Don’t just use this phrase for any old file. Save it for when you’re giving the recipient something truly helpful, like a resource that will save them time and effort. Think of it as a little bonus to brighten their day.
3. Please see the attached [document] for more information
Use this phrase when providing further details that wouldn’t fit neatly into the email itself. It’s a great way to point someone to in-depth information without overwhelming them with the main message.
Example:
“Please see the attached project outline for more information.”
For added clarity, briefly note why it’s attached, like “for an overview of our goals before the team meeting.” This way, the recipient will immediately see why it’s worth checking out the attachment.
4. Download the attached [document] for your records
Choose this phrase when sending essential documents that the recipient will want to save, such as invoices or final agreements. It suggests that the attachment is worth keeping for future reference.
Example:
“Download the attached invoice for your records. It includes all the billing details and the payment schedule.”
Consider noting if the document is the final version or if further actions are needed, like “This is the final invoice” or “Keep this for end-of-year tax documentation.” This wording helps set expectations for how the document should be used or stored.
5. Please review the attached [document]
When you use this phrase, it lets the recipient know their input or approval is needed. It makes it clear that the attachment requires their attention rather than just being something to skim over.
Example:
“Please review the attached contract and let me know if all terms look correct before we proceed with the final signature.”
If applicable, add a specific focus or a response deadline, like “particularly the payment terms” or “if possible, by Friday.” With this extra info, your recipient will better understand what to check and when to reply.
6. Here’s the attachment
Short and sweet is ideal for today’s fast-paced workplace. This casual phrase works best with colleagues you know well or when following up on a conversation.
Example:
“Here’s the attachment from our brainstorming session. I included everyone’s ideas in the summary section.”
While this option is concise, it can also come across as a bit blunt. To soften the tone, add a sentence before or after to provide context or express your willingness to answer questions. For instance, you could say, “I hope you find this helpful,” or “Let me know if you have any questions.”
7. Please find the attached [document] in this email
If you’re not ready to fully step away from a formal tone, this phrase offers a middle ground. It maintains professionalism without sounding like a legal document from 1950.
Example:
“Please find the attached proposal in this email. The executive summary outlines our recommended approach and timeline.”
If the attachment requires a follow-up or action, add a note to make that clear. For instance, “Please find the attached proposal in this email. Let’s connect on Friday to discuss the next steps.”
8. Let me know your thoughts on the [document]
Open-ended and conversational, this phrase invites feedback while keeping things professional. It’s perfect for collaborative projects or when you want honest input from colleagues.
Example:
“Let me know your thoughts on the attached marketing plan. I’d love some ideas on how to improve the social media strategy in section 3.”
Make it easy for the recipient to share their thoughts by suggesting a method for providing feedback. For example, you could say, “You could reply directly to this email with your comment, or, if you prefer, we can schedule a quick call.”
9. I’ve sent the [document] along with this email
Pick this phrase when sending emails where an attachment might be unexpected or isn’t the primary focus of the message. It’s a gentle heads-up that ensures important files don’t get overlooked.
Example:
“I’ve sent the meeting notes along with this email. I’ve highlighted at the top the action items we discussed.”
To add clarity and context, explain why you’re sending the attachment—for instance, “for easy reference during our next call” or “to keep you updated on recent changes.” It’s a great way to let the recipient know the information is available without pressuring them to read it immediately.
10. I’m sharing the [document] with you
Do you want to extend a friendly invitation to collaborate? Consider using this phrase to offer a document for review or input or simply as a helpful resource.
Example:
“I’m sharing the initial design concepts for the new website with you. I’d love to get your feedback and hear any ideas you might have.”
To personalize this phrase further, briefly explain why you shared the document with this specific recipient. For instance, “I’m sharing this with you because I know you have a keen eye for design.”
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11. The attached [document] includes
If you’d like to give a quick preview of what’s inside the attachment, this phrase is an excellent choice. Pointing out key details can spark interest and motivate the recipient to look closer.
Example:
“The attached report includes a detailed analysis of our competitors’ marketing strategies, including their target audience, key messaging, and advertising channels.”
Instead of just listing the contents, you might also want to explain how the information can help the recipient overcome a challenge or achieve a goal. For instance, you could add, “With this information, we can find opportunities to differentiate ourselves and gain a competitive advantage.”
12. In the attached [document]
Start your email this way when you want to highlight specific information within the attachment right away. It’s direct, practical, and gets straight to what matters in the file.
Example:
“In the attached report, you’ll find the budget projections. The most significant changes appear in the Q3 forecast.”
If you’re highlighting information in the document, mention any visual cues you’ve used, such as bolding, italics, or color coding. For example, “In the attached report, you’ll see the key findings highlighted in yellow.”
13. The [document] is included as an attachment
Use this phrase for formal or client-facing emails to keep the tone neutral and straightforward. It signals that the attachment is there without overemphasizing it, making it a solid choice for routine updates or reports.
Example:
“The project summary is included as an attachment. It outlines all milestones reached and next steps planned.”
To avoid confusion, name the attachment clearly before sending it. You want to match the file name to what you mentioned in your email. For instance, if you write “Q1 report,” name your file “Q1_Report_2024.”
14. Attached to this email is the [document]
If you’re sending an email where the attachment is the primary focus, use this phrase to introduce it. Introducing the document sets the stage for the information to follow and guides the reader’s attention.
Example:
“Attached to this email is the agenda for our upcoming meeting. It outlines the key topics we’ll be discussing and the expected outcomes.”
If the attachment has related files elsewhere, mention those for context. You might say, “Attached is the meeting agenda, and additional reference materials are available on the shared drive.”
15. You can review the attached [document] at your convenience
Using this phrase allows your recipient to review the attachment on their own schedule. It’s like saying, “No pressure, but here’s something for you to check out when you have a moment.”
Example:
“You can review the attached meeting minutes at your convenience. I’m available to answer any questions after you’ve looked them over.”
Offer a quick summary for recipients to determine when to review. Saying, “Key findings are bulleted on the first page,” can help them decide whether to look over the entire document now or later.
16. You’ll notice I’ve added the [document] to this email
Want to subtly point out an attachment without making a big fuss about it? Choose this phrase to let your recipient know there’s an extra file attached for their reference.
Example:
“You’ll notice I’ve added the research data sheet to this email. The customer feedback trends are particularly interesting in the graphs on page 4.”
If the attachment is in a less common file format, mention it to prevent compatibility issues. For instance, you might add, “The data is in .xlsx format, compatible with Excel and Google Sheets.”
17. You can access the data in the attached [document]
Choose this phrase when you want to directly link the data in your attachment to your email’s message. It’s like saying, “Here’s the proof to back up my points.”
Example:
“You can access the data in the attached report to see the latest sales trends across each region.”
Always note the estimated review time if the document is longer than expected. For instance, you could say, “It’s a detailed 30-page analysis, so you might want to set aside about an hour.”
18. This enclosed [document] shows
Want to highlight the most important takeaway from your attachment? This phrase highlights the key finding, encouraging your reader to explore the document for more details.
Example: “The enclosed report shows a significant increase in customer engagement since we implemented the new marketing strategy.”
Use strong verbs when introducing an attachment with this phrase. Instead of “The enclosed report shows a change in sales,” try “The enclosed report reveals a sharp rise in sales.” Strong verbs signal the value of your attachment right away and give the recipient a reason to open it.
19. I’m attaching the requested [document]
When you need to respond to a request for a document, use this phrase. It confirms you’ve received the recipient’s request and are promptly providing them with the information they need.
Example:
“I’m attaching the requested Word document with the updated pricing information for our new product line.”
To make this phrase more helpful, briefly restate the request or document’s purpose. Instead of saying, “I’m attaching the requested documents,” try, “I’m attaching the updated project timeline, as requested in your last email.”
20. [Document] attached: [File name]
Pick this format when sending multiple attachments or to make it easy to spot both the document type and file name. It’s like creating a mini table of contents for your email attachments.
Example:
- Social media calendar attached: Q2_Social_Calendar_2024.xlsx
- Q4 marketing report attached: Marketing_Q4_2024_Final.pdf
- Client slide deck attached: Client_Slide_Deck_May15.pptx
Include relevant keywords, like “Social media calendar,” “Marketing report,” or “Slide deck” in the subject line. Keywords make files easier to locate later, especially in long email threads.
Steps to sending an email with an attachment
Attaching a file to an email might seem straightforward, but a few careful steps can make a big difference. From double-checking the file format to crafting a clear message, here’s how to ensure your attachments are smooth and professional.
Step #1: Prepare your file
Before crafting your email, take a moment to prepare your attachment. Start by giving your file a clear, descriptive name that reflects its purpose. Then, double-check the document’s contents and note its location so you can find it easily later.
Step #2: Open your email client
Launch the app or program you use for emails, like Outlook, Gmail, or Apple Mail. Also, take a moment to find the attachment button in the Compose window. It’s usually a paperclip icon along the top or bottom bar. Knowing where this button is will save you time when you’re ready to attach your file.
Step #3: Write the subject line
Create a clear subject line that tells recipients precisely what to expect in the email. Skip vague phrases like “Document attached” or “For review.” Instead, be specific: “Q1 marketing report for review” or “Team meeting notes—September 21.” Clear subject lines help everyone find the email later when they need it.
Step #4: Compose your message
Draft your email before adding the attachment. Explain why you’re sending the file and what you need from the recipient. Point out important details or deadlines, and specify which sections need attention. Keep your tone professional but natural, using one of the attachment phrases listed above.
Step #5: Attach the file
Click the paperclip icon you located earlier. Then, navigate to your file’s location and select it. Be sure to wait for the upload to complete, as shown by the progress bar. If you’re sending multiple files, ensure they’re all showing as attached before moving forward.
Step #6: Proofread your email
Thoroughly review your email. Ensure you’ve included all necessary details about the attachment and any deadlines or action items. Verify that you’ve used the right tone for the message. Now is also a good time to verify the attachment uploads correctly.
Step #7: Add recipients and send your email
Always add recipients last. This simple habit prevents accidentally sending incomplete emails or forgetting attachments. Look over the recipients, attachment, and email copy one last time. Then, if everything looks good, click Send.
Common mistakes to avoid when sending email attachments
Many people share attachments daily without a second thought, yet small errors can lead to big problems. Whether it’s missing files or attachments that won’t open, these common mistakes can disrupt communication. Here are some frequent issues and how to avoid them.
Forgetting to attach the file
If you wrote “attachment” in your email, double-check it’s there. Many email programs alert you if you mention attachments without adding files, but don’t rely on this feature. Make it a habit to attach your files immediately after composing your message.
Sending incompatible file formats
A .pages file might look great on your Mac, but your Windows colleagues can’t open it. Stick to universal formats like .pdf for documents, .xlsx for spreadsheets, and .pptx for presentations. When in doubt, ask recipients what format works best for them.
Neglecting security concerns
Think twice before sending sensitive information through email. Always password-protect confidential files, use secure file-sharing platforms for sensitive data, and double-check recipient lists. Never send personal information, financial data, or confidential documents without proper security measures.
Overlooking accessibility
Not everyone can easily read that color-coded spreadsheet or the small font in a report. Ensure accessibility in your email and attachments using clear formatting, readable fonts, and high-contrast colors. Remember to include alt text for images and create documents that work with screen readers.
Replace “Attached, please find” to level up your professional communication
Replacing “Attached, please find” with clear, simple language can instantly improve your emails. It’s a small change, but it makes a difference. Direct language helps your attachment stand out while making your emails sound more natural. The next time you attach a file, skip the outdated phrases and say what you mean. Your readers will appreciate the clarity, and your message will come across even stronger.